The Ultimate Guide to Hire Top Remote Tech Talents in 2021 Part 3

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We began our previous article by describing who a remote tech talent is, how to hire remote tech talents and how to manage a team of remote tech talents. Whether you are an early business, growing company, software development company, or an established enterprise, digital tools are important in making remote work effective between remote teams.

In this article, we will provide a list of technology tools remote tech talents utilize on a daily basis. We would also highlight certain challenges remote tech teams face and how to mitigate them.

Technology Tools for Remote Tech Talents

Today, there is a plethora of tools available that can help you turn a remote tech team into a successful company asset. 

Here are six categories of tools to look out for:

1. Communication tools

2. Project and task management tools

3. Time management and calendar tools

4. File sharing and collaboration tools

5. Documentation tools

6. Social tools

Communication Tools for Remote Tech Talents

Slack: 

tools for remote work

Slack is the most commonly used tool for distributed teams. Remote-first companies use Slack as their communication hub, where team members can get instant feedback and connect with their colleagues, both in groups or one-to-one. 

Zoom: 

Zoom is probably the most popular video conferencing software. It can easily handle meetings with lots of participants. 

Google Hangouts: 

Google offers a simple-to-use solution for virtual meetings, screen sharing, and chat. If you use G-Suite, you can use their enterprise-level features. 

Microsoft Teams: 

Microsoft offers Teams for their Office clients. It allows you to have virtual meetings, chats, and screen-sharing sessions. It is completely integrated with all Office products and allows for easy collaboration.

Project and Task Management Tools for Remote Tech Talents

Jira: 

Jira is an exceptional tool for teams that use Agile methodologies. Product owners, developers, and designers can keep track of their work, prioritize tasks, communicate on specific assignments, etc.

Trello: 

trello

Trello is good for creating project boards and managing your workflow with your team. At a glance, you can see who’s working on what and when tasks are due.

Asana: 

Asana is great to plot and track your projects. It features project tasks, seamless communication, and clear team progress tracking. With a candidate tracking template, you can organize and move candidates for all of your open roles across recruitment stages and your team will be aligned with you throughout the hiring process.

Time Management and Calendar Tools for Remote Tech Teams

Calendly:

calendly
calendly

Calendly helps you to schedule, prioritize, and plan meetings without having to go back and forth. You can use it for interviews, client appointments, and everything else that needs to be scheduled.

Toggl: 

With Toggl, you can effortlessly track the time that you spend on your tasks, block out time when you are on a call, and plan your daily workflow.

Time and Date: 

This is the simplest online service for checking time compatibility. You can either check by location or by time zone. 

File sharing and collaboration

Confluence: 

Confluence is an online workspace where knowledge and collaboration come together. Confluence helps you to create documents and folders and keep all your information and files in one place with strong control access rights.

Google Drive: 

google drive

G-suite includes tools to create tables, text docs, presentations, spreadsheets, and surveys, and you can collaborate on them with your team in real-time. Sheets and Docs files are also updated and saved in real-time. This enables users to work simultaneously on the same files, preventing them from working on old versions.

Quip: 

Quip makes it very easy to create text documents and share them with colleagues. At the same time, it is a convenient solution for storing documentation and corporate files.

Notion: 

Notion is a beautifully designed hub for asynchronous communication. It’s user-friendly and intuitive, making collaboration a joy. Notion helps teams to create projects, follow all messages, understand what needs to happen next in the project, and edit docs seamlessly without stepping on each other’s toes.

Documentation

DocuSign: 

DocuSign is a suite of applications and integrations for automating and connecting the entire agreement process. It is good for setting up contracts, agreements, payments, and anything that needs a signature.

Scrive: 

With Scrive, you can completely stop using paper, a printer, and a scanner. Any type of document can be signed electronically on your mobile, laptop, or any other device. You can send a contract to a predefined number of people, and when everybody has signed it, it is returned automatically to you in your system of choice. Fast, easy, and secure!

Typeform: 

Typeform is a great free tool for collecting data (questionnaires, tasks to manage, etc.) from employees and creating polls. It can also be used for quizzes and other fun activities.

Social Interactions

Dive: 

Dive solves one of the biggest problems for remote teams, isolation, by offering an engaging social space. Dive allows you to play games and talk about shared interests while having your video/audio on. Dive is currently being piloted by teams at Facebook, Google, GitLab, Rippling, and Swiggy—and so far, they’re

reporting significant engagement improvements.

HeyTaco: 

HeyTaco integrates directly with Slack. The idea behind HeyTaco is simple, and that’s why it is so brilliant. Once you have added HeyTaco to your Slack team, each individual can share five tacos per day. A Taco stands for a “thank you” and a token of appreciation. It is fun to both give and receive tacos.

Donut: 

Donut is a tool that connects to your Slack workspace and makes it easy to create meaningful connections between employees. You can use Donut for virtual coffee meetups, cross-department intros, and it even allows employers to encourage their remote workers with a free lunch on occasion.

Challenges Remote Tech Talents Face and How to Mitigate Them

In real life, there are business challenges that surface when implementing remote workforce practices. These challenges do not mean a remote company is riskier or more complicated in terms of management than its in-office counterparts. We have listed some specific issues peculiar to remote-first companies below and would advise business owners to pay attention, especially when planning to transform their traditional company into a remote company or when implementing remote hiring.

Compliance

Remote employees aren’t exempt from any rules or regulations and must ensure they are always in accordance with established guidelines or specifications for existing and collaborating.

Local Employment Laws

Once you cross international borders, each country has very specific rules about what must be included in an employment agreement. Make sure that the employment contract is written following the worker’s location, the scope of their responsibilities, and the relevant compliance obligations. 

Taxation

Consult with your accountant about how you will pay taxes for your remote workers. If you hire multiple

remote workers in the same country, you could choose to set up a legal entity in the country itself and/

or work with an Employer of Record company like BorderlessHR.

Licensure

Certain positions will require the worker to have a country-specific license or qualification to legitimately work in that role within that specific country. So take note.

Anti-discrimination

Ensure you obey anti-discrimination laws that may include race, color, sex, sexual orientation, age, physical or mental disability, marital or relationship status, family or career responsibilities, pregnancy, religion, political opinion, national extraction, social origin, gender identity, intersex status or trade union membership. Keep this in mind when you are hiring remote workers.

Security

Deloitte has created a great data-security guide for remote companies on how to maintain control and governance. Here are the key takeaways.

Data Leakage:

Keeping computers well-protected should be an absolute priority for all remote tech workers. The latest versions of antivirus software and trustworthy cloud storage must be prioritized to de-risk data leakage.

Non Disclosure Agreements:

Make sure to sign a Non Disclosure Agreement and privacy policy with all your employees to protect your intellectual property. Work devices shouldn’t be used for their personal needs and private chats. 

Virtual meeting rooms and chats:

All virtual meeting solutions that are used should meet organizational standards. 

Productivity and Culture

Productivity is vital for every company’s growth, although research has shown that the majority of employees are more productive working from home. 

Lack of face-to-face supervision and access to information

Managers should establish regular check-ins or day-to-day calls with employees. Do not rely only on written communication. Instead, communicate in a comfortable way for employees, so they feel they can contact you about their concerns and questions. Encourage new employees to find a social buddy among their co-workers and spend more time communicating with them. Rather than an input-driven management style, focus on building to a more output-oriented management style.

Remote working culture

Continued engagement with employees to maintain company culture is key to building a healthy remote working environment. 

Employee disconnection

At times, remote employees report a feeling of disconnection from their co-workers because there is no in-person interaction. This can weaken bonds and result in lower levels of trust between colleagues, making collaboration more difficult.

Try to re-invent coffee breaks and watercooler chats in a digital form. Support any initiatives your colleagues come up with to meet online or have chats in messengers on various topics. Everyone should

have an opportunity to take a break and engage in some fun content or small talk with each other.

In your strategy to engage your remote team, don’t underestimate the power of asynchronous communication: dedicated channels in messengers, shared documents, and all other social platforms where your teams can collaborate will help you to facilitate formal and informal communication.

Mental health

Maintaining a healthy lifestyle and clear work boundaries while staying connected with remote colleagues is vital. Don’t let feelings of anxiety, isolation, and depression fester inside your remote team. Reaffirm your commitment to the team constantly, practice empathy and understanding, and provide clear communication whenever you need any tasks to be achieved.

Trust

Be very clear about your expectations of your remote team. Setting clear goals and expected outcomes will help your team to achieve their tasks and manage time properly. Avoid micromanagement by using digital tools to better understand when your remote team is most active and most productive.

Trust your team, build healthy business relationships, and encourage key values, such as self-discipline, initiative, and independence among remote workers.

Conclusion

Just about a decade ago, the idea of remote working was only seen as a futuristic possibility. But with the COVID-19 pandemic, the need for work-from-home policies to observe the social distancing regulations imposed by governments has become vital, forcing enterprise employers to adapt and rework their entire business models to get work done.

Today, remote work isn’t just perceived as a futuristic idea, it has metamorphosed to become a very important factor in the hiring process.

Even top technology companies like Google & Facebook have expressed their interests in making permanent remote work options for their software engineers and tech talents whose jobs and daily tasks can be completed remotely.

It’s clear that remote work is here to stay. Whether you are already hiring remote workers or just considering it, we recommend that you try out the strategies outlined in this guide and see what works and what doesn’t work for you and your team. Remember to keep it simple, fun, and engaging, and you will definitely reap the rewards!

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